Is my customers' data safe?

Customer data is handled under a data-processing agreement with EU safeguards. We only collect what is needed, and full transcripts give you a record of every conversation. GDPR compliance comes from how each project is set up. Stricter options are agreed per project when your case needs them.

We set it up
We connect your tools
We keep it running

Leave the routine work to us

Our AI agents handle calls, inboxes, bookings and follow-ups.

For clinics, gyms, workshops and trades, from one location to a whole chain.

Talk to our AI agent Simple pricing →

Live · answers instantly · no sign-up

A real client, live today: KTH Sport Foundation

Front Desk & Booking
Answers 24/7, books appointments, checks order status
Email Replies
Sorts your inbox and replies to customers
Admin
Keeps your CRM and customer lists up to date
Follow-up
Sends reminders and confirmations, chases no-shows
Location Routing
One number for every location, routes to the right one
Onboarding
Onboards new staff and answers HR questions

We'll take the whole job off your hands

Bookings, customer emails, paperwork, getting new starters up to speed. Pick a part of your work and we'll run it from start to finish.

Vanclaro · agent workspace

The people behind your agentWe build it together, keep an eye on it and step in when needed.

Example

Client request

A customer talks to the agent on a plumber's website

Leaking pipe under the sink. Can someone come tomorrow?

— Maria L.

Channels

PhoneNot needed here
Website
EmailNot needed here
FormNot needed here
SMSNot needed here
MessengerNot needed here

Vanclaro Agent Setup

Front Desk & BookingBooks Tue 09:00, adds Maria to your customer listLive1
Email RepliesNot needed here
AdminNot needed here
Follow-upNot needed here
Location RoutingNot needed here
OnboardingNot needed here

Outcomes

Booked in calendar
Confirmation emailedNot needed here
Customer list updated
Reminder sentNot needed here
Summary sent to youAppointment details

Example

Client request

A customer calls a car workshop

Is my Volvo ready? Did the parts arrive?

— Erik S.

Channels

Phone
WebsiteNot needed here
EmailNot needed here
FormNot needed here
SMSNot needed here
MessengerNot needed here

Vanclaro Agent Setup

Front Desk & BookingTakes the call, finds the order: parts in, ready at 16:00Live1
Email RepliesNot needed here
AdminNot needed here
Follow-upTexts Erik when the car is ready2
Location RoutingNot needed here
OnboardingNot needed here

Outcomes

Order status checked
Customer updated by SMS
Order notes updatedNot needed here
Booked in calendarNot needed here
Summary sent to youParts in, ready at 16:00

Example

Client request

A new starter messages a gym chain on Messenger

Hi, I'm Sam, new at your Riverside gym. Who can help me get started?

— Sam T.

Channels

PhoneNot needed here
Website
EmailNot needed here
FormNot needed here
SMSNot needed here
Messenger

Vanclaro Agent Setup

Front Desk & BookingAnswers on Messenger, moves Sam to a voice call on your websiteLive1
Email RepliesNot needed here
AdminNot needed here
Follow-upNot needed here
Location RoutingPulls the Riverside gym's routine2
OnboardingTalks Sam through day one at Riverside3

Outcomes

Staff record checkedNot needed here
Riverside routine shared
Onboarding done on a voice call
Booked in calendarNot needed here
Summary sent to youDay-one call notes, two questions flagged for you

A real client, live today

AI Reception for KTH Students

KTH Sport Foundation · Stockholm, Sweden · Feb 2026

27%increase in KTH student participation in the first month after launch, the organisation's key metric
200+student questions answered per week, 24/7
12h+saved monthly: 85%+ of questions resolved without staff

You can check it out here

Pricing

Installed and managed for you.

Core Agent

One routine job

€199/month excl. VAT

What's included

Included:

One enquiry or admin job
Your knowledge and rules
One workflow, channel and tool
Replies, bookings or handovers

Connected Agent

Across your tools

€349/month excl. VAT

What's included

Everything in Core Agent, plus:

Multi-step jobs
Larger, prepared knowledge base
Additional channel or tool
Monitoring and activity reports

High-Volume Agent

High-volume inboxes and enquiries

€449/month excl. VAT

What's included

Everything in Connected Agent, plus:

Higher call and email volumes
Optimisation proposals

No setup fee.

Book a free consultation →More on pricing →

How it works

One free consultation to start. Live in about a week.

1
Free consultation
Talk to us
A free consultation with André or Vasyl. We look at what eats your time and pick the right plan and tools.
2
Setup is free
You give the go-ahead
We start as soon as you say yes.
3
About a week
We build your agent
We connect it to your tools and test it on real questions before it goes live.
4
Ongoing
We stay with you
Changes, new prices, questions: we handle them on weekdays, during office hours.

Frequently asked questions

It starts with a free consultation. We build the agent from there, and it is working in about a week.

Read the full guide

The agent only answers from the information you give us, and it only does the jobs we agree on with you. When something is outside that, it hands over to a person.

Read the full guide

It can book appointments, take messages, check order status, update your customer records and pass a customer to the right person. You decide which jobs it takes on.

Read the full guide

The agent can pass the conversation to one of your team, along with the full conversation so far. The customer never has to repeat their story.

Read the full guide

Yes. It answers questions from new customers, takes their details and books a sales call. Hot leads are passed on to you.

Read the full guide

32 languages, live. The agent hears which language the caller speaks and switches on the spot, even mid-conversation. Each language can have its own voice and greeting.

Read the full guide

Both. A voice agent answers your calls, and a chat agent works on your website and in messaging apps. You can have one or both.

Read the full guide

Every conversation is saved with a full transcript. You get an overview of how many conversations came in, what people asked about, and when a person had to step in.

Read the full guide